The position holder will oversee the efficient implementation of financial management policies, procedures and systems and ensure the ministry has an appropriate financial management and internal control system. He/she will be charged with payroll and cash management and be tasked with managing accounts receivables and payables as well as all bank transactions.
Set up accounting system, including financial reporting forms and filing system for the ministry in line with the laid down regulation Enter financial transactions into the computerized accounting system Assist the Head of Finance Section by ensuring efficient follow up and recording of accounts receivables and payables Reconcile all balance sheet accounts and keep a file of all completed reconciliation Be responsible for all related finance and accounting works Oversee annual financial audits Maintain cash book and prepare and effect all payments Ensure timely preparation and processing of invoices, receipts and payments and ensure accuracy of all billing activities General ledger posting In liaison with the Budget officer, control and monitor the administration of the Ministry s budget Maintain internal accounts both recurrent and capital Review and process unpaid or pending accounts and manage overpayment and refunding activities Review and authorize the staff payroll on a monthly basis and ensure that all statutory deductions are effected accordingly and prepare budget for personnel emoluments Manage internal and external financial reporting. Supervise the collection of revenue in the ministry and manage the revenue according to regulations and guidelines Working with the HR section, prepare and maintain all pension records Review grant contracts and funding compliance Manage financial risk and protection of assets Help in preparing annual accounts Perform monthly account reconciliations Prepare financial reports and submit to the Head of Finance section on a regular basis. Control: Check and ensure all expenditures are in accordance with Puntland State of Somalia s procedures. This includes ensuring that receipts are obtained for all payments Ensure documentation relating to payments are duly certified by the Head of Finance section and approved by the Director of Finance and Administration Prepare all imprest and petty cash requests and prepare and update monthly cash flow projections Process bills for payments and ensure that invoices match with work orders Ensure internal controls are in place so as to deliver high quality audit services Participate in internal audits and assist external auditors with information where need be. Bank Reconciliation: Bank accounts should be reconciled and reported on or before the 5th day of each month Prepare monthly bank reconciliation statements Bank cash and cheques and prepare monthly financial reports Provide payment of cash/cheques or Bank transfers to staff and service providers Ensure banking relationships are maintained with the State Bank of Puntland, and other banks, and oversee bank account deposits Ensure that all deposits and withdrawals are managed in a time efficient manner. Inventory Register: Maintain a proper inventory of the ministry s assets register, including numbering, recording and reporting Maintain the inventory file to support purchases of all equipment/assets Maintain records and oversee the filing systems in the finance section Ensure records and filing system is up to date - File payment remittance documents, correspondence and invoices Performs other related duties as required
Minimum Bachelor s Degree in Accounting, Finance, Commerce, or Business Management/Administration or equivalent professional qualification A Master s Degree in Finance will be an added advantage Professional accounting certification is an added advantage At least 3 years of financial and/or accounting experience. Working experience in projects financed by the development partners and international financial organizations is an advantage